It is not easy to make employees follow time management solutions
at an organization level. Employees very often view as trouble rather
than as a facilitator. It is easier to replace software with paper
based systems, but hard to change habits cultivated since long. In
this article, you will learn two things- one is the benefit of using
a time and attendance management solution at your office and how to
customize this same system for use at home.
What is Time and Attendance Management?
Employee work hours derive many useful metrics. These help in measuring
who are efficient and help improve the performance of the organization.
The time sheet or the card based attendance system are popular nowadays
at most organizations. Their main aim is to determine that attendance
and hours spend by each employee at work. This is easy and less time
consuming and helps evaluate work hours.
Benefits of such a System
The higher level management are aware of the advantages provided by
the time and attendance management system. The management can easily
know the employee performance and identify the liabilities in the system.
On the employees, each of them becomes responsible for any absenteeism
and thus is inspired to be efficient at work. This way the overall
performance improves over a period of time.
The automated system provide one more advantage. You can derive a
number of usefual information from the data collected. You can know
how much an individual spends and can correspondingly reward him. At
an organizational level, one can know which days the company has the
maximum absence of employees and if employees stay back to meet deadlines.
This information is useful for the higher management to take decisions
and measures to improve the employee productivity on a large scale.
A time and attendance management system can also be used as a direct
part of employee review.
How to Use a Time and Attendance Management System for Yourself
The primary goal of time management is to
make sure that you not only have personal goals set by you to achieve
but you work towards them each day. For this to be possible, I present
a few tips on how to utilize this company level strategy to better
time management skills:
Segregate top 3 goals for the next year and set monthly and weekly
milestones for them.
Devote a pre decided time each day to work on these top 3 goals.
Keep a record of your daily efforts: time you began, you stopped,
how productive was your effort. Have this regime followed for a
month. If you can’t spend time a day make sure you have it recorded
along with the reasons for missing it.
Review your records on a monthly basis. Analyze these records
to see if you are skipping your personal time, if you are doing
justice to your goals. You will be exactly pinpoint the events
or activities that prevented you from working on your personal
goals.
Check if you have been meeting your milestones or not. Analyze
if you need more time or if you are losing your focus due to trivial
tasks.
Implement the above tips as part of your self monitoring time and
attendance management system. It will help you evaluate your progress
regularly and be a source of inspiration for you to work on your time
management habits.
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